200 Smart Classroom Project - Southern Province - Sri Lanka - 2022
Sponsored by the Indian Government
Proposed Action Plan
| No. | Theme / Intermediate Goal | Objectives | Tasks | Responsibility | Time Frame | Evaluation |
|---|---|---|---|---|---|---|
| 1 | Identifying the key areas to be addressed in the project | To identify the actions to be taken, required resources and other necessary arrangements to implement in the project | Discussion with the responsible persons in the MoE, CS, PMoE and PDE | MoE, CS | May 2022 | Done |
| 2 | Determining the method by which suitable schools to be selected for the project | To determine the appropriate method to choose a set of schools from the province accurately and transparently | Discussion with the responsible persons in the CS, PMoE, PDE and ZEO | PMoE, PDE | June 2022 | Done |
| 3 | Choosing the appropriate set of schools from the province | To select schools representing all three districts in the province | Discussion with the responsible persons in the PMoE, PDE and ZEO | PDE | July 2022 | Done |
| 4 | Identifying the necessary infrastructure that schools should be equipped with | To prepare the school environments to establish smart classrooms | Discussion with the Provincial Information and Communication Technology Resource Team |
PDE | July 2022 | Done |
| 5 | Identifying the necessary equipment for the classroom (Tab computers Smart board, laptop, Document cameras, Speaker, Chairs and tables) | To identify the necessary equipment to collaborate with in the smart classrooms |
Discussion with the Provincial Information and Communication Technology Resource Team & discussion with the Provincial Hardware Committee |
PDE | July 2022 | Done |
| 6 | Appointment of a technical committee (Including delegate parties of the Indian Government, External expertise, CS, PDE) |
To prepare specifications for the items selected to include in the proposed smart class | Appointing technical committee members including delegate parties of the Indian Government, External expertise, CS, PDE | MoE, CS | June 2022 | Done |
| 7 | Appointment of a team as a sub technical committee to collaboratively work with |
To adopt standards to cater 21st century learning and teaching requirements |
Assisting the expert committee to select the smart devices required to achieve learning outcomes under the existing cost conditions |
PDE | July 2022 | Done |
| 8 | Quality assessment of the infrastructure available and cost management | To evaluate on renovations required for the rooms available to establish smart classrooms in schools, maintenance of electricity and additional building costs | Renovating the available classrooms recognized, to establish smart classrooms |
PMoE planning and account divisions, PDE account divisions |
July 2022 | Ongoing |
| 9 | Accurately identifying the specifications of equipment to be purchased (Tab computers Smart board, laptop, Document cameras, Speaker, Chairs and tables |
To finalize the specifications for the items selected to include in the proposed smart class | Collaboratively working with the expert technical committee and the provincial hardware and networking committee to finalize the task | CS, MoE, PDE | July 2022 | Ongoing |
| 10 | Final decision on which devices to buy based on the financial constraints | To pre prepare for the tender activities | Collaboratively working with the procurement committee and the expert committee | July 2022 | Ongoing | |
| 11 | Determining the number of classrooms to be implemented annually | To identify financial requirements and prepare project proposals |
Provincial Chief Secretaries and Government of India |
CS, PMoE Planning Division | August 2022 |
|
| 12 | Purchasing activities | To implement the tender process | Appointing procurement and technical committees/ Implementing the tender process |
MoE Account Division |
June - December 2022 |
|
| 13 | Technical training | To equip with technical efficiency, durability and user attractiveness |
Providing free of charge supplier (NOTE: |
CS, PMoE, PDE | January 2023 |
|
| 14 | Aligning the project to adhere to the educational principles, establishing an academic task force to prepare training modules on how to effectively use the smart classrooms and further introducing the available learning platform (Wisdom Cloud LMS) to be used in the smart classrooms | To prepare training modules on how to effectively use the smart classrooms, to use the available learning platform (Wisdom Cloud LMS) in the Southern Province and the GOOGLE FOR EDUCATION platform |
Preparing training modules on how to effectively use the smart classrooms and to use the available learning platform (Wisdom Cloud LMS) in the Southern Province and the GOOGLE FOR EDUCATION platform |
PDE ICT coordinator and the provincial e-learning development team |
November 2022- March 2023 |
|
| 15 | Training Principals and teachers | To align the project with the development of the human capital (Training of 05 teachers and principal in one school) |
Training of five teachers and the |
PDE, Provincial e-learning development team |
January 2023- May 2023 |
|
| 16 | Regulating learning outcomes | To monitor the effective use of the established smart classrooms |
Training the zonal level responsible team on how to monitor the student engagement in online activities and obtaining provincial level reports on the usage and managing students via online |
PDE | January 2023- May 2023 |
|
| 17 | Monitoring and evaluation | To ensure a digital virtual platform for every school in the project and to set up a dedicated online platform for the project called "SMART Friendship" in the Provincial Learning Management System |
Conducting all smart classroom activities in the "Wisdom Cloud" Learning Management System and all activities to be regulated and evaluated. |
PDE | March 2023 onwards |
MoE - Ministry of Education
CS - Chief Secretariat
PMoE - Southern Provincial Ministry of Education
PDE- Southern Provincial Department of Education